Google Apps for Work TCO Comparison
This tool will help you quantify the savings your organization can realize by implementing a Google Apps for Work solution versus Microsoft productivity applications.
- Company Info
- Productivity and Collaboration Software
- Supporting Hardware Infrastructure
- Software and Hardware Costs
- ROI Analysis
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Company Info
| Customer Name | |
| Industry | |
| Region | |
| Total number of employees | |
| Total number of deskless workers | |
| i | |
| Is your organization subject to data retention/e-discovery regulations for deskless workers? | |
| i | |
| Total number of professional workers | |
| i | |
| Is your organization subject to data retention/e-discovery regulations for professional workers? | |
| i | |
| Annual growth of employees | |
| Existing Microsoft customer or new purchase? | |
| i | |
| Analysis Timeframe (years): | i |
Productivity and Collaboration Software
Software that allows people to work together and produce information irrespective of their geographical location.Choose all that apply:
Cloud Computing
The practice of using a network of remote servers hosted on the Internet to store, manage, and process data, rather than a local server or a personal computer.Choose all that apply:
Supporting Hardware Infrastructure
Dedicated servers running the applications.Choose all that apply:
Edit Assumptions
On-Prem Software
| Office Pro | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| CORE CAL - Device | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| CORE CAL - User | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| CORE CAL Bridge Suite - Device | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| CORE CAL Bridge Suite - User | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Visio | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Enterprise CAL Bridge Suite - User | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Office Standard | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Office Pro Plus | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Enterprise CAL - Device | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Enterprise CAL Bridge Suite - Device | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Yammer | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost | |
| Enterprise CAL - User | |
| License Count | |
| License Cost | |
| Annual Maintenance / Software Assurance Cost |
| Other Security Symantec, McAffee, ect. | |
| Annual Subscription Fee |
On-Prem Hardware
| SharePoint Servers | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server | |
| Lync Servers | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server | |
| Exchange Servers | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server | |
| Active Directory Servers | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server | |
| Web Apps Server | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server | |
| Office Forms Sever | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server | |
| SCCM Server | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server | |
| Forefront Security Server | |
| Number of servers (Total Prod & Non-Prod) | |
| Server License Cost | |
| Maintenance Cost per Server |
| Storage | |
| TBs of storage | |
| Annual Growth |
Cloud Services
| O365 K1 | |
| Number of Seats | |
| Cost per Seat | |
| O365 Exchange Online Kiosk | |
| Number of Seats | |
| Cost per Seat | |
| O365 E1 | |
| Number of Seats | |
| Cost per Seat | |
| O365 E3 | |
| Number of Seats | |
| Cost per Seat | |
| O365 E4 | |
| Number of Seats | |
| Cost per Seat |
Personnel
Number of Full-Time Equivalents (FTEs) dedicated to helpdesk, administration, hardware management, etc. We all know IT organizations are overburdened and have resource constraints. Freeing up dedicated IT resource time will allow IT to focus on innovation, strategic initiatives and critical support.| Helpdesk | |
| Number of Full-Time Equivalents | |
| Burdened Salary | |
| Infrastructure Management | |
| Number of Full-Time Equivalents | |
| Burdened Salary | |
| Administration | |
| Number of Full-Time Equivalents | |
| Burdened Salary |
Google Apps for Work vs. Microsoft Analysis
| Six-year Total Cost of Ownership Comparison |
| Cash Flow Analysis |
| This chart illustrates the cumulative returns from an investment in Google Apps for Business using the Microsoft environment as a baseline. The values in this chart are adjusted for the time value of money. |
| Benefits Breakdown by Category |
| This chart illustrates the proportion of each benefit in relation to the others. These values are not adjusted for the time value of money, since this does not affect the proportional relationship between these values. |
The tables below contain the annual cash flow for the proposed Google Costs. The benefits are characterized as the delta between a Google Apps for Work deployment and a similarly configured Microsoft environment as calcualted on the individual benefits tabs. The investment is the total projected cost of the Google Apps for Work solution as entered on the Investment tab. These values are not discounted for the time value of money (the total discounted cash flows are presented in a subsequent set of tables).
Google Costs
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | TOTAL | |
| Software Licensing | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Software Maintenance | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Support/Administration | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Hardware CapEx | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Hardware Maintenance | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Hardware Power/Cooling | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Cloud Services | $1,080,000 | $1,080,000 | $1,080,000 | $1,080,000 | $1,080,000 | $1,080,000 | $3,240,000 |
| TOTAL INVESTMENT | $1,080,000 | $1,080,000 | $1,080,000 | $1,080,000 | $1,080,000 | $1,080,000 | $3,240,000 |
Microsoft Costs
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | TOTAL | |
| Software Licensing | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Software Maintenance | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Support/Administration | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Hardware CapEx | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Hardware Maintenance | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Hardware Power/Cooling | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Cloud Services | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| TOTAL INVESTMENT | $1,983,873 | $1,046,161 | $1,052,109 | $1,901,004 | $1,064,182 | $1,070,309 | $7,047,330 |
Undiscounted Cash Flow Comparison
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | |
| Undiscounted Net Cash Flow | $1,290,019 | $588,764 | $591,258 | $1,436,666 | $596,321 | $598,891 |
| Undiscounted Cumulative Net Cash Flow | $1,290,019 | $1,878,783 | $2,470,040 | $3,906,706 | $4,503,027 | $5,101,918 |
The table below presents annual and cumulative views of the cashflows projected above, discounted for the time value of money based on the net present value discount rate entered on Customer Profile. Net Present Value Discount Rate: 7%
Discounted Cash Flow Comparison
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | |
| Discounted Net Cash Flow | $1,183,504 | $495,551 | $456,559 | $1,017,770 | $387,568 | $357,099 |
| Cumulative Discounted Net Cash Flow | $1,183,504 | $1,679,054 | $2,135,614 | $3,153,384 | $3,540,952 | $3,898,051 |
Please click here to download a PDF formated report that contains the results of your analysis. View Report
Edit Assumptions
| CapEx Per Server | |
| Annual Power/Cooling Cost per server | |
| Hardware Maintenance Contract cost per server | |
| Cost of storage per GB | |
| GB per TB | |
| Helpdesk cost (% of original) | |
| Infrastructure Management cost (% of original) | |
| Administration (% of original) |
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